Users and permissions
Users, authorization groups, cash desk and account permissions, department permissions and access reviews.
Governance & Systems
AdminUsers, permissions, definitions and integrations on one admin screen.
Companies and plants, users and authorization groups, approval rules, number ranges, integrations, API keys, data retention (KVKK) and data quality in one app. Your company's administrator sets it up without writing code.
- 9 sub-modules
- 24 modules at the same price
Roles: System administrator
What is it, and why do you need it?
What is Admin for?
With enterprise software it's common to wait for a consultant even for the smallest setting, and to leave permissions wide open so that "everyone can see everything"; in an audit, nobody can explain who accessed what.
The Admin app puts the role and level matrix, cash desk and account permissions, approval routes and business rules in the administrator's hands. Access review periods and the record change trail keep it audit-ready.
Scope: Runs system administration such as users, permissions, definitions, security, integrations and master data governance.
Highlights
What do you do with Admin?
Organization
Companies, plants, organisational units, reference data and business scale.
Business rules
Approval configuration, company settings, number ranges, document templates and option lists.
Security and KVKK
Authorization policies, emergency access, the password hub, menu visibility and data retention (KVKK).
Integration
Integrations, POS posting, API keys and event channels.
Data quality
Data import, data quality rules, golden records, match candidates and the data steward queue.
Sub-modules
Admin: 9 sub-modules
This list is generated from the product itself; it grows as new functions are added to a sub-module. Master data and settings are the shared ground of every module and are not counted as sub-modules.
Organization
- LocationsDefines address points (plant, customer, dealer, kiosk) for routes and shipments and shows them in the map view with type, geofence circle, and contact; does not hold stock, and the location field on the plant card links here.
- Go-Live CockpitShows the seven steps of rolling the system out in the company at a glance — business scale, business structure, master data, prerequisites, opening balances, data quality and the shadow period; each step is measured on its own screen and takes you there.
- Business StructureBuilds the sales structure from plain questions — what is sold (product groups), where each company sells, which location goods ship from, who sells and whether the companies buy from each other; the system sets up the sales organisation, channel, division, sales area, sales office and group in the background.
- Organization OverviewShows a summary of the company, location, and organization structure.
- Business ScaleSets the business scale (people, branches and companies) as a level; the screens opened in the menu grow step by step with the level. The setup interview suggests the level, the first-day menu and company settings together.
- CompaniesDefines and manages group companies (company codes); trading partners that represent the counterparty in intercompany transactions are on a tab of the same screen.
- Plant Master DataDefines plants (manufacturing facility · branch); storage locations, purchase orders, and stock valuation are linked to the plant. This is the first step when opening a new location.
- Organizational UnitsDefines the organisational units of the corporate structure: sales organisation, distribution channel, division, sales area, sales office and group; purchasing organisation and group.
- Reference DataInventory of the standard reference lists that ship with the product: source, version, standard and company row counts, status; each list is managed on its own screen.
- CountriesShows the ISO 3166-1 country list (alpha-2/alpha-3 code, currency, phone code, EU membership); country selection in forms reads from here, and a company can override the standard with its own row.
- Administrative RegionsShows administrative regions country by country: provinces and districts in Türkiye, states and regions elsewhere (ISO 3166-2); the list opens with your company's country, and province/district fields in forms read from here.
- BanksShows banks country by country with bank code, SWIFT and type; the list opens with your company's country, and other countries' official lists are imported from here. Bank selection in forms and bank lookup from IBAN read from here.
Financial Settings
- Tolerance LimitsSets the difference limits accepted when matching payments and invoices.
- Status ProfileDefines the status profiles and status sequences of orders and documents.
- Dimension RulesDefines smart rules that automatically fill in other dimensions based on the value of one dimension.
- Expense Classification (Fixed/Variable)Classifies expense categories as fixed or variable; it is the source of the break-even point calculation.
Users & Permissions
- UsersAdds system users and manages their roles and statuses; users' session and login activity (active sessions, login history, dormant and suspicious logins) are in sections of the same screen.
- User PermissionsLets a department manager grant and revoke assignable roles for users in their own team.
- Authorization GroupsDefines role-based authorization groups and screen access.
- Cash Desk/Account AuthorizationDetermines which cash desks and bank accounts users can access.
- Access ReviewPeriodically reviews and approves user access authorizations.
General Settings
- FAQ ManagementAdds and edits in-app frequently asked questions and publishes them by department.
- Document TemplatesDefines frequently used document templates.
- Approval ConfigurationDetermines which role/level an approval goes to based on document type and amount band (threshold-based document approval). The step-by-step human approval workflow is on the Tools › Approval Workflows screen.
- Hub Event ChannelsTurns on or off which channels each business event triggers (approval, task, notification, calendar, Google Chat); Google Chat space targets, e-mail/SMS message templates and the send log of every e-mail leaving the system are in sections of the same screen.
- Option ListsManages small drop-down list options such as category, color and exception code in one place; country, province-district and bank lists are on their own screens.
- Product Master SettingsSets how the product card behaves: product categories, material type attributes, industry field packs, field selection, serial number and unit of measure groups, rounding ladder.
- Code ListsManages the code/name lists used in forms in one place: material, production planning, finance, quality, logistics, HR and legal dictionaries; a dictionary is picked by searching its name or code.
- Units of MeasureDefines units of measure; feeds the unit list of the material, cost and stock screens.
- Company Settings (Business Rules)Configures business rules that are not hard-coded (transfer rate, budget threshold, buffer factors) per company; the name/title text format and real estate parameters (property tax rates, lease and dues settings) are in sections of the same screen.
- Number RangesManages the prefix, digit length, and start–end range of every number the system assigns.
- Subscription & BillingShows your subscription status (trial, active, suspended); the fee is calculated in tiers from your current number of active people, and you start the subscription monthly or yearly with a card. You can update the card; cancellation takes effect at the end of the period. Card details are not stored in the product.
Security & Privacy
- Data Retention (KVKK)Monitors personal data whose retention period has expired and the destruction approval queue.
- Menu VisibilityDetermines which applications, modules and sections are not shown in the menu. It does not change authorization, it only hides them from the menu; the access gate is on the Authorization Groups screen.
- Emergency AccessGrants time-limited elevated access in an emergency and logs all actions.
- Authorization PoliciesDefines the rules the authorization engine APPLIES at runtime (prohibition + amount threshold); the question of who has conflicting authorizations (segregation of duties matrix, exception and compensating controls) is on the Segregation of Duties tab of the same screen.
- Password HubStores corporate account and service credentials in an encrypted vault and shares them based on authorization.
System
- Record Change LogShows, at field level, who changed which record and when (tables tracked by database triggers; clicking a row opens the record's timeline). The complete business history of a record is in the Change History in the record's details; it is separate from GRC Internal Audits.
Data
- Data QualityCounts data gaps such as missing tax ID number, unit or Turkish ID number (TCKN) per rule; lets you go to the record and fix it.
- Import/ExportTakes the Excel/CSV files brought in during go-live (business partners, materials, employees, chart of accounts…) in one place: suggests the record type of each file, and Import opens the target screen's import with that file.
Integration & Notifications
- IntegrationsManages the company's own external service accounts (SMS, IYS, marketplaces …) and shows the status of their sync flows: last sync, stale data, errors per flow; threshold-based alerts for syncs are on the Process Health screen.
- API KeysCreates and manages API keys for external access.
Data Quality & Matching
- Change RequestsOpens master data change requests, moves them through the approval flow and applies the approved ones to the record.
- Data Quality FindingsLists the records that violate quality rules as findings and tracks their resolution status; the Rules section defines constraints and validity rules for master data fields.
- Golden RecordsMerges duplicate records from different sources and creates a single golden record.
- Data ModelsDefines the managed master data models (business partner, material, account); the Business Glossary section records corporate business terms and which master data field they correspond to.
- Match CandidatesLists pairs of similar records that may be duplicates as match candidates; the Merge Rules section determines which field comes from which source when two records are merged.
- Steward QueueCollects the open master data tasks assigned to the data steward in a single queue and tracks assignment status.
On the same data
Admin works together with these
Modules are separate screens, but the data is one: a record entered in one module is never re-entered in another.
Governance & Risk
Risks, controls and audit findings tracked until they are closed.
Zenoheld Accounting
In the journal the moment the invoice is issued; no waiting for month end.
Zenoheld HR
From hiring to exit, the employee's whole story on one card.
Analytics
Data from every app in one report catalogue.
Frequently asked
About Admin
Do you support enterprise sign-in?
Yes. Enterprise sign-in with Microsoft Entra is supported; signing in with a Google account or email is also available.
Is segregation of duties (SoD) enforced?
Yes. Authorization policies enforce prohibition and amount-threshold rules at run time; who holds conflicting rights is visible in the segregation of duties matrix, together with exceptions and mitigating controls.
Can we take our data out?
Always. Data is exported with Excel, CSV and the API; API keys are managed on this screen.
Close next month end without a reconciliation marathon.
Try it free for 15 days; no credit card needed. We reply to your questions within one business day.