Recruiting and onboarding
Job postings and the candidate funnel, interviews, reference checks, job offers, hiring and onboarding; talent pool.
Human Resources
Zenoheld HRHuman resources software
From hiring to exit, the employee's whole story on one card.
Recruiting and onboarding, personnel files and org chart, goals and performance, training, assigned equipment, expenses and travel in one app. KVKK data subject requests and access logs are here too.
- 11 sub-modules
- 24 modules at the same price
Industries: Services and project businesses
Roles: OHS specialist · HR specialist · Every employee
What is it, and why do you need it?
What is Zenoheld HR for?
When candidates live in email, personnel files in a cabinet, training records in a spreadsheet and performance reviews in Word, decisions about employees get harder, and the document an auditor asks for can't be found.
Zenoheld HR links candidates to hiring, employees to the organisation, and goals to performance and development plans. Document expiry dates and mandatory training are flagged before they lapse.
Scope: Runs employee records, organisation, leave, shift and performance processes.
Highlights
What can you do with Zenoheld HR?
Personnel files and organisation
Employee list, org chart, positions, disability quota (İŞKUR) and offboarding.
Performance and development
Goals, OKRs and KPIs, performance cycles, 360-degree feedback, one-on-ones, succession and career paths.
Training
Curricula and course sessions, training assignments and certificates, micro-lessons, exams, e-learning packages, external training budget.
Assigned equipment and documents
Equipment assigned to employees, employee document expiry dates and work permits for foreign staff.
Expenses and travel
Travel requests, per diem and mileage rates, expense receipts.
Sub-modules
Zenoheld HR: 11 sub-modules
This list is generated from the product itself; it grows as new functions are added to a sub-module. Master data and settings are the shared ground of every module and are not counted as sub-modules.
Recruiting & Onboarding
- Postings + PipelinePublishes job postings for open positions and tracks candidates stage by stage.
- Conversational HiringA candidate writes the trigger word or the job code to the company's WhatsApp number; the bot offers open positions, collects KVKK consent, name and the job's screening answers, opens the application and lets the candidate pick a free interview slot. HR takes over any conversation it wants; flows are published with a poster link and QR code.
- InterviewsSchedules candidate interviews; collects and compares interviewers' evaluation scorecards in one place.
- Reference CheckSchedules calls with the references provided by the candidate and records the feedback.
- Job OffersPrepares job offers for candidates, sends them and tracks the response; keeps frequently used packages as templates.
- HireConverts a candidate who accepted the offer into an employee in a single step: person record, employment, compensation, benefits from the offer and onboarding process.
- OnboardingManages the onboarding and task list of new hires.
- Candidate PoolGathers candidates who have not yet applied (passive candidate CRM) and the uploaded CV pool in one place; links them to a job posting.
- Candidate CommunicationSends emails to candidates one by one or in bulk, manages templates and scheduled email sequences that keep passive candidates warm; every email sent shows up here.
- Contingent WorkforceRuns temporary staffing through agencies end to end: the request (position, skills, headcount, duration, hourly rate band, budget) is sent to agencies, and when agency candidates are evaluated and approved an assignment is opened; weekly hours are approved, and the agency invoice is matched to approved hours × rate. Budget thresholds and contract end dates trigger warnings.
Personnel & Organization
- Employee ListLists and manages all employees' personal, position and contact details. Mass actions that apply a raise, position, location or department change to the selected employees at once start here; an action that reaches the approval threshold is applied once it is approved in the Inbox. The address map is a view of the list, and the mass action history is in the Related Screens menu.
- Org ChartShows organizational units (legal entity › business unit › department) in a tree chart; unit creation/editing, reporting hierarchy and headcount summary are here.
- Position ManagementManages headcount positions, the filled/vacant status derived from assignments, operational quotas and the headcount report.
- Disability Quota (İŞKUR)Shows compliance status with the disabled employment quota (4857/Art. 30 — private sector 3%), vacant positions and the Turkish Employment Agency (İŞKUR) workforce schedule.
- OffboardingRuns the exit process of a departing employee (asset assignments, access, paperwork closure, knowledge transfer) and records the exit interview; reasons for leaving are analyzed with periodic trends.
Goals & Performance
- Goals, OKR & KPIManages individual and team goal plans, OKR cycles and KPI tracking from one place; progress and approval flow are here.
- Performance Review CycleRuns periodic performance appraisals: cycle and form definition, calibration session among managers, placement of results in the 9-box (performance × potential) matrix, and definition/tracking of improvement plans (PIP) for low-performing employees.
Feedback & Engagement
- 360 Feedback & RequestsGathers feedback on a single screen: named form/cycle-based 360 appraisal, anonymous (k-anonymity) 360, and free-form feedback requests to an employee on a specific topic (response status is tracked).
- One-on-OnesRecords manager-employee one-on-one meeting notes and agendas.
- Kudos & BadgesLets employees give each other recognition and badges.
- Pulse SurveyMeasures employee engagement (eNPS) with short pulse surveys.
Development & Succession
- Succession PoolTracks successor candidates and their readiness levels for critical positions.
- Career PathsDefines career progression paths between positions.
- Development PlanPlans the employee's development goals and training steps.
- Skills & Gap AnalysisDefines the competency ITSELF and maps it to positions; provides person-level gap analysis and a competency matrix; the AI recommendation, which uses artificial intelligence to suggest to employees the competencies they should develop, is part of the same screen — the job class weighting model is on the “Position Competency Model” screen.
- Internal GigAssigns employees to short-term internal projects.
- Life Event GuidesGuides the employee step by step through events such as hiring or promotion.
Training
- Curriculum & Course OfferingsDefines training programs and curriculum content; course sessions and their quotas (course openings) created from the curriculum are parts of the same screen.
- Training Assignments & CertificatesAssigns the curriculum to employees (per person and in bulk from the catalog), tracks certificates and monitors completion status.
- Micro LessonsDelivers short, topic-based microlearning content.
- E-learning PackagesUploads SCORM 1.2 · SCORM 2004 · xAPI content packages; a package opens to employees as a curriculum step, and progress and completion are read from the content.
- External Training & BudgetRuns employees' requests for training outside the catalogue (courses · conferences · certificate programmes) with manager and HR approval; compares the annual training budget with actual, committed and pending requests.
HR Support & Communication
- AnnouncementsPublishes corporate announcements for employees and tracks whether they are read.
- Disciplinary RecordsRecords employee disciplinary incidents, defenses and sanctions.
- HR Help DeskHelp desk where employees open their HR questions as requests and receive answers.
- HR Virtual AgentProvides ready answers and routing for frequently asked HR topics through keyword matching (not an LLM); converts unresolved ones into a help desk request.
Assets & Documents
- Asset AssignmentTracks fixtures and equipment assignments issued to employees.
- Licence/Document TrackingMonitors and alerts on document/license validity periods of all employees (read-only dashboard). Driver's license/SRC is in its own ledger: Logistics › Driver Licenses.
- Foreign Worker PermitTracks the work permits of foreign employees by application, validity and extension due dates; separates expired and rejected ones.
Expenses & Travel
- Travel RequestsOpens business travel requests, routes them for approval and tracks their budget; expense receipts are linked to this request.
- Expense ReportsEnters employee expense receipts, submits them for approval and links them to payment. Collects receipts in the expense report, which is the employee's reimbursement package. Scans the receipt and reads its fields with OCR.
HR Analytics & Planning
- Team Work PatternAnalyzes the team's work and working-hours patterns with anonymous, aggregate metrics.
- Strategic Headcount PlanningPlans workforce needs using headcount, demand and retirement projections; compares the cost of saved assumption scenarios.
Compliance
- Data Subject RequestsTracks data subject requests (access · deletion · correction · objection) with the 30-day legal period, regardless of whether the person is an employee, customer, supplier or candidate.
- Data Access LogLogs who accessed personal data, for audit purposes.
- Data InventoryInventories the categories of personal data processed and the purposes of processing.
- BlacklistRecords people who should not be rehired.
Settings master data and settings
- Foundation DataManages HR master definitions: legal entity, business unit, job definition, pay grade and salary band — position and compensation records are linked to these definitions. Corporate structure sections: personnel area, employee group (worker, civil servant), personnel action type (hire, termination) and payroll period group run on the same payment calendar.
- Department DefinitionsDefines organizational department units and their hierarchy.
- Per Diem & Mileage RatesTwo rate tables that feed travel expenses: domestic/international per diem allowances (by duration band and effective date — the per diem accrual of a travel request comes from here) and per-km reimbursement rates for travel in one's own vehicle (by vehicle type — the distance on the expense receipt is converted to an amount from here).
- Custom FieldDefines custom additional fields for standard HR screens.
On the same data
Zenoheld HR works together with these
Modules are separate screens, but the data is one: a record entered in one module is never re-entered in another.
Zenoheld Workforce
From shift to timesheet, employees and managers each on their own screen.
Zenoheld Payroll
From timesheet to withholding return, payroll ready every day, not just at month end.
EHS
Occupational safety, environment and carbon in one record.
Zenoheld Accounting
In the journal the moment the invoice is issued; no waiting for month end.
Frequently asked
About Zenoheld HR
Can we track mandatory training?
Yes. Training assignments and certificates are kept with their validity periods; expiring training and certificates are flagged in advance.
How do we handle KVKK requests?
Data subject requests, the data inventory and KVKK access logs are managed in the HR app's settings.
Can employees see their own information?
In the employee portal they see their own requests, training and meetings; the personnel file stays under HR's authority.
Close next month end without a reconciliation marathon.
Try it free for 15 days; no credit card needed. We reply to your questions within one business day.