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Zenoheld
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Zenoheld FitnessGym and studio management software

From membership to classes, from the door to collections, the gym on one screen.

For gyms and studios: membership contracts and automatic payment from a saved card, reception and turnstiles, class schedule and bookings, class packs, the member's phone app and trainer commission. Invoicing, collections and payroll share the same data.

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  • 5 sub-modules
  • 4 modules in the package
  • 24 modules at the same price

Highlights

What can you do with Zenoheld Fitness?

01

Membership and automatic payment

Membership is billed as a subscription; monthly charge from a saved card, retry on failed charges and membership freeze.

02

Reception and entry

Members check in at reception or with a QR code; turnstiles, doors and QR readers decide by the same rule, and entries are logged.

03

Class schedule

Classes, sessions, room capacity, bookings and attendance; no overlapping session can be opened in the same room.

04

Class packs

Session packs are sold and the remaining credits drop with each booking; the sales invoice and collection are created automatically.

05

Member app

Members book classes from their phone, open the door QR code, see their payments and request a freeze.

06

Trainer commission

Trainer commission is calculated and transferred to payroll as an additional payment; gift cards and the loyalty programme are in the same place.

Sub-modules

Zenoheld Fitness: 5 sub-modules

This list is generated from the product itself; it grows as new functions are added to a sub-module. Master data and settings are the shared ground of every module and are not counted as sub-modules.

Members

  • MembersThe club's members: contact details, club, emergency contact and entry code; membership status, plan and remaining entries are read from the subscription contract. Check-in is done from the row in one click; a membership is frozen for a while and reopened (frozen days are added to the end of the membership). With an automatic payment mandate, membership invoices are charged to the member's saved card automatically; the card is saved when the member pays by card on the payment page. The member app link is sent from the row by SMS or email; the member signs in with a code on their registered phone, opens the door QR and books classes themselves.
  • Subscription Plans & BillingManages subscription plans, contracts, periodic billing and payment tracking in one place; invoices of contracts with an automatic payment mandate are charged to the payer's saved card automatically.
  • Check-insThe decision for every scan: accepted, accepted with a warning or rejected, with the reason (expired, payment overdue, no entries left). A wrongly taken entry is cancelled and the period entry comes back.
  • Business PartnerKeeps suppliers, customers and employees in a single business partner record; manages balance, contact and bank information.

Classes & Bookings

  • Class ScheduleThe weekly schedule of group classes: sessions are opened with day, time, trainer, room and capacity, and a series is set up with weekly recurrence. A room and a trainer can't be given to two classes at the same time. Members are booked into a session; if it is full they go on the waiting list, and the next in line moves up when a place opens. Taking attendance completes the session.
  • ClassesDefinitions of group classes (yoga, pilates, spinning): default duration and capacity. These are suggested when a session is opened and can be changed in the session.
  • ReservationsClass bookings for all sessions: who is in which class, booked or on the waiting list, attended or not. A booking is cancelled here; the next member on the waiting list takes the place automatically.
  • Class PacksDefinitions of prepaid class packs: how many classes, how many days valid, VAT-inclusive price and VAT rate; optionally restricted to a single class. Changing a definition doesn't affect packs already sold.
  • Sold PacksClass packs sold to members: remaining credits, validity, invoice and collection trail. On sale a draft sales invoice is opened, and if payment is taken it is posted to the cash or bank account; an unused pack is cancelled together with its invoice.
  • Trainer PayTrainer commission from group class sessions with attendance taken: a fee per session and a fee per attending member (in the class definition, or the company setting if empty). Transfer to Payroll writes the period's difference to each trainer as a payroll additional payment; if the same period is transferred again, only the difference goes.

Customers & Loyalty

  • Gift CardsSells prepaid gift cards, tracks balance movements (load/spend/refund) in a ledger, and shows the total outstanding liability.
  • Loyalty ProgrammeManages loyalty card, points, rewards, and referral programs.

Settings

  • Access DevicesTurnstiles, doors and QR readers: a device is paired with a single-use code generated here and carries no ERP password. When a member card, member number or the door QR in the app is scanned, the decision is the same as at reception; on an accepted entry the turnstile opens and the entry is recorded for the device's club. The device is an equipment record in Maintenance: breakdown requests are linked to it, and when the record goes out of service the door doesn't open.
  • DevicesRegister, kitchen and waiter tablets (paired with a code, they open at /pos without an ERP password), receipt and kitchen printers, the printer agent on the restaurant computer and the print queue.

Apps

  • Front DeskThe screen where entry is taken: the code is scanned or the member is chosen by name, and the decision shows instantly. On a usage-based plan the entry is deducted from the period allowance, and entries beyond it are invoiced.
  • RegisterCashier screen: pick a table from the floor plan, tap menu items to add them, take payment and close the check. The fiscal receipt is printed by the fiscal cash register (ÖKC); by default it runs without an ÖKC integration.

In the package

Modules that work together

All on the same data model: a record entered in one module is never re-entered in another. The other 20 modules are open in your account too.

Zenoheld Sales

Sales and customer management software

One customer record from opportunity to invoice.

15 sub-modules

Zenoheld Accounting

Accounting software

In the journal the moment the invoice is issued; no waiting for month end.

13 sub-modules

Zenoheld Payroll

Payroll software

From timesheet to withholding return, payroll ready every day, not just at month end.

4 sub-modules

Branch Operations

Register, tables, branch orders and shelves on one branch screen.

9 sub-modules

Frequently asked

About Zenoheld Fitness

Can members book classes from their phone?

Yes. The member app opens with a code sent to their phone or email; class booking, cancellation, the door QR code and payments are all there.

Does it work with our turnstile?

Turnstiles, doors and QR readers connect with a pairing code; the decision to open the door comes from the same rule as reception.

Close next month end without a reconciliation marathon.

Try it free for 15 days; no credit card needed. We reply to your questions within one business day.

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