Shift planning
Shift planning and shift patterns; employees see their availability and shifts on their own screen.
Human Resources
Zenoheld WorkforceAttendance, shift and leave software
From shift to timesheet, employees and managers each on their own screen.
Shift plans, clock-in/out records, timesheets and overtime, leave balances and requests in one app. Employees see their own shifts, leave and requests on their phone; managers run their team from one screen.
- 5 sub-modules
- 24 modules at the same price
Industry packages: Zenoheld Restaurant
Industries: Hotels, restaurants and cafés · Services and project businesses
Roles: HR specialist · Payroll specialist · Every employee · Branch manager · Cashier and waiter
What is it, and why do you need it?
What is Zenoheld Workforce for?
When shifts are in Excel, leave requests on paper and timesheets calculated by hand at month end, the data that reaches payroll is both late and wrong; and employees have to call HR to find out how much leave they have left.
Zenoheld Workforce keeps clock-ins and shifts in the same place; the timesheet builds itself and goes to payroll. The employee portal puts leave requests, shifts and clock-in on the employee's phone.
Scope: Runs shift planning, clock-in/out (time and attendance), timesheets and leave, plus the employee portal where employees see their own requests and documents.
Highlights
What can you do with Zenoheld Workforce?
Clock-in/out and timesheets
Time and attendance clock-in/out records, timesheet summary, break definitions and overtime requests.
Leave management
Leave balances, leave requests, leave and staffing rules, public holidays.
Employee portal
Mobile clock-in, my shifts, my training, suggestions, meetings and flexible benefit selection.
Manager portal
My Team screen and headcount requests; leave and overtime requests awaiting approval land in front of the manager.
Absence risk
An absence and turnover risk indicator shows problem patterns early.
Sub-modules
Zenoheld Workforce: 5 sub-modules
This list is generated from the product itself; it grows as new functions are added to a sub-module. Master data and settings are the shared ground of every module and are not counted as sub-modules.
Shifts
- Shift PlanningCreates the roster by assigning employees to daily shifts. Builds the roster automatically based on workload and constraints; publishes and fills open shifts that have no employee assigned. Shift swaps (offer + manager approval) and employees' weekly availability/preferences are parts of the same screen; the hourly staffing demand forecast from POS sales and the labor cost ratio (plan/actual variance) are read together in the Analysis section for the same location and range.
- Shift PatternsDefines recurring shift cycles as patterns and assigns patterns to employees for periods. Check-in–core–check-out bands for flexible working and the assignment of bands to employees are parts of the same screen.
Attendance & Timesheet
- Attendance TodayWho came in today, who is inside, who is on break, who didn't come, who was late or left early — as a list of people, refreshed every minute.
- Time Clock In/OutCollects employees' clock-in/clock-out records and tracks daily attendance. Bulk correction and manager review of mobile (QR/GPS/manual) records are parts of the same screen. The exception desk, mobile QR codes and geofence areas are also on this screen.
- Branch Kiosk QRA clock-in/out QR left open on a tablet at the branch; the code changes every 30 seconds, so a photo of it is useless.
- QR ReaderTurns the manager's phone into a reader: scanning an employee's personal QR records a clock-in or clock-out for them.
- Timesheet SummarySummarizes monthly work, leave and overtime days/hours in the timesheet that serves as the basis for payroll. Approves and locks the period (retroactive changes are blocked after payroll).
- Overtime RequestsSubmits overtime requests for approval and converts them into pay or compensatory leave. Automatically calculates overtime from the actual hours − calendar difference and converts it into a request.
- Absence & Attrition RiskScores employees' absence frequency using the Bradford formula and flags risky ones; Turnover Risk, which deterministically scores attrition (turnover) risk from absence, overtime and engagement signals, is part of the same screen.
Leave
- Leave BalancesShows each employee's earned, used and remaining leave balance. Year-end carryover/closing and the new year's entitlement by seniority are parts of the same screen.
- Leave RequestsReceives employee leave requests, moves them through the approval flow and deducts them from the balance.
Employee Portal
- Employee PortalBrings together the employee's personal HR summary and quick actions on a single page.
- My LearningScreen where employees follow the trainings assigned to them step by step (content · exam) and enroll themselves in courses open for registration.
- Clock In / OutLets employees clock in and out from their phone using location, QR or the manual method.
- My BreaksThe screen where an employee picks the type of break when going on break and ends it on return; the break is written to the actual break in the timesheet.
- My LeaveThe screen where employees see their own leave balance and requests and open a new leave request.
- My AdvancesThe screen where employees see their own advance limit and requests and open a new advance request.
- My LettersThe screen where employees ask for a salary letter or an employment letter; once HR approves, the letter's PDF is downloaded here.
- My AssetsThe screen where employees see the assets assigned to them, confirm receipt and open a return request.
- My DocumentsThe screen where employees get the personnel documents produced for them (pay rise letter, employment contract, approved letters) as PDFs.
- ResignationThe screen where an employee gives notice of resignation; the notice period and last working day are calculated and the offboarding process starts.
- Waiter ModeWaiter mode for restaurant staff: pick a table on the phone, add items to the check and send them to the kitchen. POS staff linked to your ERP account are selected without a PIN; couriers see their own deliveries.
- My AvailabilityScreen where employees declare their available/preferred hours by weekday and their shift preferences.
- My ShiftsScreen where employees view their upcoming shifts published to them and respond with “Seen”/“Confirmed”.
- My ReferralsScreen where employees track the process status of candidates they referred for hire and the referral bonus.
- My InterviewsScreen where interviewers see the interviews on whose panel they sit and enter their own evaluation scorecard.
- My PerformanceThe screen where you fill in your own review forms, ask for and give feedback, write the agenda for one-to-ones, recognise colleagues and answer pulse surveys anonymously.
- My Benefit SelectionLets employees select benefits with their own point budget and undo their selection.
Manager Portal
- My TeamManager screen where managers see their direct reports as cards, summarizing team headcount and female/male distribution.
- My Job RequisitionsScreen where managers open headcount requests for their team and view the candidates of their requests in read-only mode.
Settings master data and settings
- Break DefinitionsDefines break durations within shifts and their paid/unpaid status.
- Leave RulesDefines leave blackout periods and department-based minimum staffing rules.
- Public HolidaysDefines public and administrative holidays and posts them to the work calendar.
On the same data
Zenoheld Workforce works together with these
Modules are separate screens, but the data is one: a record entered in one module is never re-entered in another.
Zenoheld HR
From hiring to exit, the employee's whole story on one card.
Zenoheld Payroll
From timesheet to withholding return, payroll ready every day, not just at month end.
Branch Operations
Register, tables, branch orders and shelves on one branch screen.
EHS
Occupational safety, environment and carbon in one record.
Frequently asked
About Zenoheld Workforce
Does giving every employee an account increase the fee?
The fee is calculated from your headcount, not from users. Everyone with an employee record is already counted; giving them an account doesn't change the fee.
Can employees clock in from their phone?
Yes. Mobile clock-in in the employee portal records clock-ins and clock-outs from the phone; the record lands in the timesheet.
How does the timesheet get to payroll?
The timesheet summary is the Payroll app's input; overtime and leave aren't carried over by hand at month end.
Close next month end without a reconciliation marathon.
Try it free for 15 days; no credit card needed. We reply to your questions within one business day.